Procurement Procedures - Chapter 12: Unauthorized Procurement

UA 1 Unauthorized procurements

Any purchase made outside of the Hillsborough County (County) Board of County Commissioners’ (Board) Procurement Policy and Procedures and prior to the issuance of a purchase order (PO) is an unauthorized procurement.

UA 2 Unauthorized procurement procedures

1. Vendors are not to perform any service or deliver any commodities without a duly issued PO. The County is not liable for payment of any commodities or services received without a PO.
2. Each PO includes language that states commodities or services provided without a PO may, at the County’s discretion, not be an obligation of County government.
3. Each department shall prepare a contingency plan to maintain the ability to make purchases in compliance with established policy and procedure and to process approvals when the regular approval staff is not available.
4. The Department must complete the Request Form to Ratify an Unauthorized Procurement (RFRUA) and submit it to Procurement Services through Oracle Requisition¹.
• (A) Upon approval the RFRUA package is forwarded to The Clerk of the Circuit Court Audit Team and Internal Performance Auditor.

UA Notes

1. Internal users: see the Request Form to Ratify an Unauthorized Procurement