Requirements for PCard purchases
PC 6 - Procurement requirements
RD Directors are responsible for ensuring that PCard purchases adhere to established procedures and guidelines, including vendor selection, obtaining fair and reasonable prices, and avoiding transaction splitting to circumvent procurement rules. PCard purchases must not be used for items in the department's Oracle inventory; regularly occurring needs (commodities or services) projected to exceed $10,000 during a fiscal year; or to pay a receipt/invoice outside of point-of-sale, ship date, or immediately after services are rendered.
Directors should ensure that competitive quotes are obtained where practical and supporting documentation is retained in compliance with Florida's records retention requirements which are subject to audits by the Clerk of the Circuit Court.