Requirements for PCard purchases
PC 7.1 - Financial Disclosure
Any Cardholder, Monitor or Purchaser given the authority to spend in excess of $35,000 on December 31st (whether they made purchases or not) may be required to complete a Financial Disclosure Form 1.
PC 7.2 - SBE
Purchasers should give consideration to the County’s Registered SBE 2 firms.
PC 7.3 - Commodities
Back orders must never be charged to a card account. Cardholders must instruct vendors to charge the card at the point-of-sale or time of shipment to ensure commodities are received before weekly reconciliation. Additionally, vendors must be directed to ship all orders F.O.B. 3 destination unless alternative delivery instructions, such as "pick-up," are specified by the RD.
PC 7.4 - Services
Only the Board may sign agreements on behalf of the County, regardless of dollar value. Cardholders must also confirm that vendors are properly licensed and insured as required by their discipline at the time services are performed. Cardholders must ensure vendors charge the card account within two (2) business days after completing services to specifications.
PC Notes
- Per Fla. Stat. § 112.3145
- Small Business Enterprises
- Free On Board