Information on billing cycles, due dates, transaction uploads, and weekly submissions
PC 11.1 - Billing Cycle
The first day of the month to the last day of the month.
PC 11.2 - PCard Payment Due Dates
Typically, the 14th of every month; however, If the 14th falls on a weekend or County holiday, the payment due date is the preceding business day.
PC 11.3 - Transaction Upload
PCard transactions are uploaded to Oracle Cloud via the Oracle Expenses App five (5) days a week.
PC 11.4 - Weekly Submissions
The weekly reconciliation of PCard transactions is due by the following Friday unless a County holiday, then the day prior, and shown with the Approval Assignee Organization as “County Finance Payables Dept.,” Approval Complete, or Paid which signifies fully approved. If transactions are not processed, or fully approved by the due date, the card's spend profile will be reduced to zero (0) for seven (7) calendar days. Department rejected expense reports may be included in this reduction dependent on PCA’s discretion. If unresolved after seven (7) calendar days, this restriction extends an additional 30 days without notice.